Step-by-Step Guide: How to Fill Out a VIDEX Form for Your Visa Application in March 2024

Before your German visa appointment, you will need to fill out an application form, which is also known as the VIDEX form. It’s important to fill out this form accurately and completely, as mistakes can negatively impact your chances of obtaining a visa. However, many people find the form confusing and may make errors. To help you avoid these mistakes, this article will guide you through each step of filling out the VIDEX form.

VIDEX form for long term stay

The VIDEX form

The VIDEX form consists of six primary sections, including: Person details, Contact data, Identification papers, Travel data, Reference, Means of support. If you’re not fluent in German, don’t worry; you can switch to the English language option. While the form is generally straightforward and easy to fill out, some sections may appear confusing at first glance. In this explanation, we’ll focus on the areas that may cause confusion and not cover the obvious sections.

Person details

Applicant’s personal data

• Family Name: Your family name is typically the last part of your name, which comes after your given name or first name. For instance, if your name is Shahrukh Khan, ‘Khan’ is your family name. In case your passport does not have a separate field for your family name, you can use your first name as your family name.
• First name(s): If you have any middle name(s) you can add here with your first name
• Date of birth: In dd.mm.yyyy format.
• Place of birth: Provide the city of your birth as the place of birth.
• Country of birth
• Sex
• Marital status
• Current nationality

Parents of the applicant

In this section, you need to enter details about your parents. Required Information:

• Family name of father: The last name of your father.
• First name(s) of father: Please provide the first name(s) of your father. If your father has any middle name(s), you can include them here along with his first name.
• Father’s date of birth
• Father’s place of birth
• Father’s place of residence
• Family name of mother: The last name of your mother.
• First name(s) of mother: Please provide the first name(s) of your mother. If your mother has any middle name(s), you can include them here along with her first name.
• Mother’s date of birth
• Mother’s place of birth
• Mother’s place of residence

Occupation

• Occupation learned: Please provide details of your current occupation or your most recent employment.

Contact data

Current address and contact details

• Street
• House number
• Postal code
• Town/City
• Country
• Telephone/Mobile

Identification papers

• Type of travel document: If you are a student, you should select “Ordinary Passport” as the type of your travel document.
• Travel document number: In this section, you need to write the passport number of your Ordinary Passport.
• Date of issue: Fill in the date of issue of your passport in dd.mm.yyyy format.
• Valid until: Fill in the date of expiry of your passport in the same format of dd.mm.yyyy.
• Issuing state: Choose your coutnry. For instance, if you are an Indian citizen, you should choose “India” as your issuing state.

Travel data

• Purpose of stay in the Federal Republic in Germany: Please select “Study” or “Language Course” depending on your purpose of visit.
• From: Fill in the expected date of your travel to Germany. Try to choose a date that is close to the starting date of your course.
• To: Enter the duration of your course or program in Germany. If your course is five years long, add five years to the date you entered in the “From” field. If you plan to attend a Studienkolleg program before starting your Bachelor’s degree, please add the duration of both programs together.

Reference

Educational establishment/company/organisation

When completing the VIDEX form, it is essential to provide accurate information about the institution or company you will be visiting. This includes the name of the establishment and its designated contact person.

• Type of reference: To begin, select the appropriate category for your reference, such as educational establishment, company, or organisation.
• Name of the educational establishment, company or organisation: Next, enter the full name of the institution you will be visiting, such as “Hamburg University,” for example.

In the following fields, you will need to provide the contact details of the designated representative from the institution. You can typically find this information on the letter you received from the university after applying.

In case the contact person for the institution or company you will be visiting is not mentioned on the letter you received, don’t worry. You can easily find this information on the institution’s website. Navigate to the website and locate the “International Office” section. This section typically contains information for international students and visitors, including the name and contact information for the appropriate representative.

• Family name of contact person
• First name(s) of contact person

Then you will have to enter the address of your university. This information is usually given in the footer of your university’s website. If not, check for “Contact Us”. You will have to look around but you will find these information on the website only. If still you have confusion, you can email the university and ask them to give you the address.

• Street
• House number
• Postal code
• Town/City
• Country
• Telephone/Mobile number

Means of support and details regarding the stay

• What are your means of support in the Federal Republic of Germany?: If you are going to make a blocked account for your studies, which most of the students do, in Germany, you should enter “Blocked Account” in this field.
• Postal code: Enter the postal code of your university.
• Town/City: Enter the city of your university.
• Do you intend to retain your permanent residence outside the Federal Republic of Germany?: Yes
• Do you have health insurance (for a longer stay) for the Federal Republic of Germany?: Yes
• Have you ever been to the Federal Republic of Germany before?: If you have, then select Yes.

Declaration

Please select the option that best applies to your situation.

Important notes

Saving the VIDEX form

If you’ve started filling out a form but need to take a break, you may be worried about losing your progress if your browser tab closes. Fortunately, there’s a solution! Look for the “Save” button at the end of the application form. Clicking on it will save a JSON file to your computer that contains your partially completed form.

The next time you want to continue filling out the VIDEX form, simply open it up and click “Import data” at the top of the page. Select the JSON file that you previously downloaded to your computer and click “Open”. This will load the form with all the information you had entered before, allowing you to continue where you left off.

Saving the pdf and printing the VIDEX form

Once you have finished filling out the VIDEX form, be sure to click on the “Continue” button to save the completed form as a PDF file. It is essential to print out two copies of the form to bring with you to your visa appointment.

After printing the forms, be sure to review them carefully to ensure that all information is accurate and up-to-date. Making any necessary corrections or updates before your appointment will help to streamline the process and reduce the risk of errors or misunderstandings.

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